Modern IT Helpdesk for Enterprise-wide service delivery

The IT department is the backbone of any organization, but a reactive incident management strategy to high-volume support requests is no longer sufficient. Manual processes and siloed systems lead to slow response times and frustrated employees. Luware transforms Microsoft Teams into an all-in-one helpdesk, enabling a proactive service strategy that elevates both performance and employee experience.

Common IT support pain points

The IT sector faces unique challenges in balancing technical demands with the human element of customer service. Outdated systems and inefficient workflows can hinder productivity and impact employee satisfaction. 

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Modern vs. traditional IT helpdesk

The world of IT support is evolving. The traditional approach, often bogged down by manual processes and siloed systems, is no longer sufficient to meet the demands of today's fast-paced business environment

Modern IT service platform with Luware

Legacy ITSM

Cross-functional service delivery

A modern approach to service management breaks down departmental boundaries, allowing teams like HR, Finance, and Legal to design and automate their own service processes without relying on IT. This fosters a democratization of service innovation across the entire organization.

Reactive service

Legacy ITSM focused heavily on managing incidents and fulfilling tickets, which was built for control, not agility. This is a reactive model that struggles to keep up with today's dynamic enterprises.

Intelligent routing and distribution

Calls and tasks are automatically routed to the most qualified and available IT professional based on their skills, location, or expertise. This ensures a faster resolution and a better experience for the employee.

Manual call routing and transfers

Incoming calls are manually directed by receptionists, leading to delays and frequent transfers to find the right agent. This can be frustrating for employees and is an inefficient use of staff time.

Centralized, all-in-one platform

Luware Nimbus centralizes all communication channels, including calls, chats, and emails, into a single interface within Microsoft Teams. This streamlines workflows and boosts agent productivity by eliminating the need to switch between different applications.

Disjointed systems and tools

IT teams often use multiple, disconnected systems for communication and ticketing, which makes it difficult to track issues and access crucial information. This requires agents to switch between different applications, reducing efficiency.

Comprehensive reporting and analytics

Managers can access detailed reports and live dashboards on all communication activity, regardless of the channel. These insights provide a "heat map" of busy times, allowing for better resource planning and continuous process improvement.

Lack of visibility and reporting

Traditional systems offer limited visibility into call volumes, wait times, and agent performance. This lack of business intelligence makes it difficult to manage fluctuating workloads and identify areas for improvement.

Seamless CRM and ticketing integration

Luware Nimbus integrates with your existing business applications, such as CRM or ticketing systems, using Power Automate. This allows for automatic screen-pops of client information, reducing manual tasks and enhancing service quality.

No integration with business applications

A lack of integration with key business tools like CRM or ticketing systems means agents must manually log details and search for customer records. This adds to call handling time and increases the risk of human error.

Omnichannel and self-service options

The helpdesk can be reached through multiple channels, including voice, video, chat, and email, allowing employees to choose their preferred method of contact. Features like WhatsApp deflection and virtual agents can also automate simple queries, providing 24/7 support

Limited communication channels

Employees are often restricted to a single channel, like a phone call, to reach the helpdesk. This can be inconvenient, especially if they are unable to talk or prefer to communicate via chat.

See it in action

Get a tailored walkthrough of how our ITSM solution integrates with your existing IT infrastructure to streamline service delivery and improve efficiency

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How to improve your IT Service Management

Luware Nimbus helps IT professionals streamline support operations and enhance the employee experience. By centralizing communication and automating workflows, IT teams can resolve issues faster and more efficiently.

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Intelligent ticket handling

Identify and capture issues from multiple channels to provide support across various platforms. With powerful no-code automation, tickets can be automatically allocated to an IT professional based on priority and an AI-based algorithm, which reduces response and resolution times. 

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Integrated and automated ticketing

Automate the creation and management of IT tickets by integrating your helpdesk with your existing ticketing system or CRM. When a call is received, a ticket can be automatically created or updated, ensuring that all interactions are logged and tracked without manual effort.

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Proactive problem-solving with chatbots and AI

Automate responses to common, repetitive issues like password resets or account lockouts using chatbots and AI. This frees up IT professionals to focus on more complex, high-value tasks and provides employees with 24/7 support.

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Centralized communication

Consolidate all communication channels—including voice, video, and chat—into a single, intuitive platform within Microsoft Teams. This allows IT professionals to manage all support requests from one place, improving efficiency and ensuring seamless communication.

Case studies and testimonials

Luware has helped numerous IT organizations enhance efficiency and improve their service delivery. Discover how businesses are leveraging Luware Nimbus to solve their unique challenges, streamline operations, and achieve real results.

“We have the ability to screen-pop into dynamics, providing agents with customer information immediately.”

SolutionsPT, a digital transformation specialist, was faced with the limitations of their on-premises PBX when they moved to a hybrid workforce. With Luware Nimbus, they gained a flexible and customizable solution that seamlessly integrated with Microsoft Teams and Dynamics.

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The time required for script changes was reduced from weeks to a single day, significantly enhancing operational efficiency. Additionally, the Networks and Telecoms Team at Derby City Council now supports 95 buildings and 5000 users with just four people.

“Luware Nimbus lets us handle all interactions directly in Teams.”

NetCologne IT services uses Luware Nimbus to gain insights into customer behavior.

Our customers are our best advocates

Modernizing Public Sector Contact Center: Derby City Council's Success Story

Derby City Council revamped its outdated telephony system using Luware Nimbus, achieving enhanced efficiency, remote work flexibility, and improved service delivery for 5,000 users across 95 buildings...

SolutionsPT Elevates Customer Experience

With the move to a hybrid workforce, SolutionsPT was faced with the limitations of its existing on-premises PBX.

NetCologne IT Services uses Luware Nimbus to gain insights into customer behavior

NetCologne IT Services trusts Luware to manage its two service numbers, an IT hotline as well as an Education Services hotline with Luware Nimbus.

Guarantee of quality and security

Industry Accreditations & Partnerships

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Data & Analytics for IT

To stay ahead in the IT sector, it's crucial to understand key performance indicators and continuously optimize operations. By using data-driven insights, organizations can make informed decisions that improve efficiency and employee satisfaction. 

93% of IT professionals are open to using AI agents in ITSM roles. However, only 8% have no concerns about their implementation.

How Luware can help: Luware Nimbus helps you navigate the complexities of AI implementation with a focus on collaborative intelligence. Our solution strategically uses AI to handle routine tasks like intelligent ticket handling and trend identification. To guarantee a successful adoption, we provide every customer with a dedicated customer success manager to ensure a smooth and effective transition. 

Source: survey by ManageEngine examined the progress of AI adoption among a sample of 300 IT professionals and their organizations.

Process Mining and Workflow Generation

Luware Nimbus provides an intuitive drag-and-drop workflow editor that allows organizations to design and implement custom workflows. This can be used to automate routine and repetitive tasks between and within business tools, which is a core component of process automation and optimization. The solution's integration with the latest Microsoft AI stack, such as Copilot, can further enhance these capabilities by automating simple incident management scenarios.

Script Generation for Process Automation and Customization

Luware's platform integrates with AI to automate workflows and tasks, which aligns directly with the use case of script generation for process automation. The platform's ability to trigger actions and automate routine tasks between business tools suggests it can be used to create the necessary scripts or workflows for process customization. 

Drafting and Documenting Post-Incident Reviews

Luware Nimbus can automatically log and transcribe calls. This transcription can then be summarized using AI integrations, and the summarized transcriptions can be automatically populated into a CRM or ticketing system. This automates a significant part of the documentation process for post-incident reviews, ensuring that all details are captured accurately and without manual effort. 

Answering your top questions about ITSM with Luware

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What is the difference between ITSM and ITIL?

ITSM, or IT service management, is the broad practice of managing and delivering IT services to meet business needs. ITIL, or information technology infrastructure library, is a specific and widely used framework of best practices for ITSM. Our product, Luware Nimbus, is a cloud-native solution that complements Microsoft Teams to provide a flexible and scalable framework for your ITSM needs. 

How does Luware Nimbus improve IT service delivery?

Luware Nimbus streamlines IT service delivery by centralizing communication and tasks within a single, familiar platform—Microsoft Teams. It offers powerful features for incident management and service request fulfillment by using intelligent task and call routing to automatically distribute tickets to the right IT professional. This eliminates fragmented workflows and reduces manual effort, leading to more efficient service delivery.

What is the role of a service desk in ITSM?

The service desk is the central point of contact for users and a foundational element of ITSM. It handles all incidents, service requests, and questions. Luware Nimbus transforms the traditional help desk into a strategic hub for all IT interactions. Its intelligent features like skill-based ticket routing and AI-powered virtual assistants ensure that users are connected with the right support immediately, improving resolution times and user satisfaction. 

How can a Luware solution help me reduce costs?

By standardizing processes, automating repetitive tasks, and enabling self-service, a Luware solution significantly improves efficiency and reduces operational costs. Luware Nimbus helps you save money by lowering ticket volumes and optimizing resource allocation. Its advanced reporting features provide deep insights into call volume and agent performance, allowing you to identify and eliminate inefficiencies. 

How does Luware Nimbus help with business alignment?

Luware Nimbus strengthens business alignment by centralizing your IT help desk within Microsoft Teams, allowing IT to directly support business objectives within the platform where employees already work. The drag-and-drop workflow editor enables you to quickly create customized call and ticket flows, ensuring IT services are agile and responsive to changing business needs. 

What are the key features to look for in an ITSM tool?

A great ITSM tool should have core features like incident and change management, as well as more advanced capabilities. Luware Nimbus offers a comprehensive set of features, including a robust drag-and-drop workflow editor, a powerful self-service portal, and integrations with third-party CRM and ticketing applications to create a unified IT ecosystem.

See it in action

Get a tailored walkthrough of how our ITSM solution integrates with your existing IT infrastructure to streamline service delivery and improve efficiency.

Book a Demo

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